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27 June 2012

Application form for Scooter / Computer advance



Application form for Cycle Advance



Applications are invited for Scooter & Computer Advance for the year 2012-13


Department Of Posts, India
O/o Superintendent of Pos, Namakkal Division, Namakkal-637002
No.L/MCA/Dlgs dated at Namakkal 637002 the 26.06.2012


    To
  1. All the PMs/SPMs in Namakkal Division
  2. All SDIs/ASPOs/CI/ME in Namakkal Division.
  3. All OAs, DO, Namakkal.

             R.O letter no. BGT/5003883/2011-12 dated 25.06.2012 regarding grant of advance for purchase of Computer and Scooter for the year 2012-2013 is reproduced below for information and necessary action. Applications may be forwarded to this office through the HO concerned on or before 03.07.2012. The circular should be brought to the notice of all eligible officials, including those who are on leave/deputation, etc and their aquittance must be got in file.

Superintendent of POs,
            Namakkal Division,
                                                                                      Namakkal 637002.
Copy to:
All Service unions in Namakkal Division for information.

                                                                                                            Superintendent of Pos,
                                                                                                            Namakkal Division,
                                                                                                            Namakkal-637002.

Sub: Application for the grant of advance for purchase of  Computer and
        Scooter for the year 2012-13 – reg

                                                                  *****
Applications are invited from the eligible officials for the grant of Computer Advance/Scooter Advance to the eligible officials for the year 2012-2013.

(1)   Eligibility:

1.      Computer Advance: Officials whose pay in the pay band is Rs.8560/- per month or above are eligible for the grant of Computer Advance not exceeding Rs.30,000/- or the anticipated price of the computer whichever is less. Preference will be given to the officials who are applying for the first time.

2.      Scooter Advance: Officials whose pay in the pay band is Rs.8560/- per month or above are eligible for grant of Motor Cycle/Scooter Advance upto a maximum of Rs.30,000/- for the first time and Rs.24,000/- for the second time. Similarly officials having pay in the pay band below Rs.8560/- per month are eligible for grant of advance for purchase of moped upto a maximum of Rs.20,000/-.

(2) Officers/Officials who are willing to avail this opportunity may give their application in the prescribed form along with proforma invoice/quotation, through their Head of Office (viz SSPOs/SPOs etc) so as to reach this office on or before 03.07.12.  Application forms may be supplied by the Divisional Offices.
   
     (3) The proforma invoice/quotation should clearly specify the anticipated price of the
·         Computer (excluding the amount of customs duty, accessories, etc.)
·         Vehicle (excluding the amount of insurance, Registration charges, life  
      tax,  accessories, etc.)
 Any application received without proforma invoice will summarily be rejected.  

(4) The computer/ vehicle specified in the Proforma /Quotation furnished with the application should only be purchased. If the same is not available, the computer/ vehicle with basic cost equal to or above the amount sanctioned should be purchased. Any other computer/ vehicle with lesser amount should not be purchased on any account. Otherwise they should face the risk of recovery of the entire amount of advance in one lump sum with penal interest from their salary. Therefore, the officials may be advised to declare the computer/ vehicle proposed to be purchased at the time of applying for advance and obtain the proforma invoice accordingly.

    
All the applications with the required proforma invoice duly  verified may be sent to this  
office by the Divisions along with the statement in  the proforma prescribed below,
separately for Computer Advance and Scooter Advance, so as to reach this  office on or
before 03.07.12Particulars should be furnished as per Cadre wise SENIORITY.  If
there is no application a Nil report may be sent . 

If the applications are not received from the Divisions/Units on or before 09.07.2011, it would be presumed that there is no application from the Division or Unit concerned for this year.

The Head of the Division/Unit may also please ensure that the particulars furnished in the
proforma Invoice in respect of each official is  correct while forwarding the  applications to
RO.  Application or Proforma Invoice with incomplete information will be rejected.

(5) Submission of documents of utilization of advance:

1.                     Computer Advance:  The Officers/Officials who will be sanctioned advance
are required to produce original cash receipt, Invoice bill and delivery receipt of the  
new computer within the period of 30 days from the date of receipt of advance.

2.         Scooter Advance:  The Officers/Officials who will be sanctioned advance are
                       required to produce original cash receipt and Invoice bill, delivery receipt, Xerox
                       copy of insurance and Registration Book/Certificate of the new vehicle within the
                       period of 30 days from the date of receipt of advance. It is seen in the previous years  
                       that some officials produce only advance cash receipts and do not produce invoice
                       bill issued at the time of taking delivery. The submission of invoice bill is
                       compulsory since the actual price of the vehicle can be known   only from the
                       invoice bill. This may please be ensured.
            
            (6) A second or subsequent advance for the purchase of Computer/ Scooter cannot be
            granted before the expiry of 3 years from the date of drawal of the earlier advance. Hence
            those applications need not be sent to RO.


            (7) The officials who have defaulted in the earlier occasions may be debarred from getting
            the advance for the   next five years. Details of officials who had been sanctioned with  
            advance on earlier occasions, ie before 3 years, but credited the amount under UCR
            unutilized should be shown separately.  Application received from those officials need not
            be sent to RO.
      
                                                                                               -Sd-
                                                                                 
                                                                                  Accounts Officer (BGT)
                                                                                  For Postmaster General,
                                                                                  Western Region, TN,
                                                                                  Coimbatore 641002.

Applications are invited for cycle advance for the year 2012-2013


Department Of Posts, India
O/o. Superintendent of Pos, Namakkal Division, Namakkal 637002.
No. L/Cycle Advance/12-13 dated at Namakkal 637002 the 27-Jun-12

To
1.      All the PMs/SPMs in Namakkal Division
2.      All ASPOs/IPOs /CRM in Namakkal Dn.
3.      All OAs, DO, Namakkal.

Sub: Grant of cycle advance for the year 2012-2013 – reg

                                          *********
Fresh applications are called for from Departmental Official and GDS, for the grant of advance for the purchase of bi-cycle for the year 2012-2013. Advance will be sanctioned to those officials who are applying for the first time. Conditions for grant of advance already stipulated should be strictly followed while forwarding applications.

2. The ED Agents should be informed of this through BO slips properly. Applications from ED agents should be forwarded to the IPs concerned so as to reach them on or before 02.07.2012. The ASP/IPs in turn will forward the applications of the ED agents in one lump to the Postmasters concerned with their recommendations on or before 04.07.12.

3. Applications received from Departmental officials should be forwarded to the Postmasters concerned so as to reach on or before 04.07.12

4.  The contents of this letter should be brought to the notice of all eligible officials including those who are on leave/deputation/training and their acquittance got in token of having seen the same.

     5.  At the head office the applications received should be sorted out in the following manner: -
Part I – Departmental officials      - 1st time.
Part II – Ed Agents                          - 1st time
Part III –Departmental officials     - 2nd and subsequent times
Part IV- ED Agents                          -           --do--

6. All the applications duly verified in all respects may be forwarded to this office by HOs in one lump on or before 07.07.12. The correctness of the particulars furnished should be ensured.
                                                                                                 Superintendent of PO's,
                                                                                                 Namakkal Division,
                                                                                                       Namakkal 637002.

Copy to:
All the unions in Namakkal Division for information

                                                                                                       Superintendent of PO's,
                                                                                                 Namakkal Division,
                                                                                                       Namakkal 637002.

Discontinuation of Certificate of Posting


Complaints received regarding non receipt of AD cards- instructions


DEPARTMENT OF POSTS – INDIA
From
To
Superintendent of POs,
Namakkal Division,
Namakkal – 637002.
Al l the HPMs/SPMs/BPMs in Namakkal Division.

No. CPT /RO Dlgs                           dated at Namakkal – 637002            the 25.06.2012

Sub:   Complaints received regarding non receipt of AD cards, delay in delivery of AD cards, non delivery of letters, Delay in delivery of time bound articles (Passports, Counseling letters of M.B.B.S, B.E, etc)-reg.
*******
Non receipt of AD cards, delay in delivery of AD cards-reg.
·        Non receipt of AD cards.
·        AD cards received without proper seal and date of delivery.
·        Delay in delivery of the AD cards to the sender of the article.
·        Wrong information regarding the delivery P.O

Lot of Complaints is received in the above said aspects frequently.
Hence, it is strictly instructed to make proper handling of AD cards to avoid such complaints in future.

Non delivery of letters sent by Sri.N.Saravanan, Secretary, Tamilnadu Public Health Retired Officials Association-reg.

                        The Secretary, Tamilnadu Public Health Retired Officials Association has alleged the following in his complaint.

·        Birth day greetings to the members and the General Body, E.C meeting letters of Tamilnadu Public Health Retired Officials Association are sent by post.
·        Most of the letters send by the Association are not delivered for the last three years. Due to this, the functioning of the Association activities is in difficult for the smooth function.

Hence, it is instructed to ensure prompt delivery of the letters received
from Tamilnadu Health Retired Officials Association to avoid such complaints in future.

Delay in delivery of time bound documents-reg.

                        Lot of complaints is received regarding delay in delivery of time bound documents (like Passports, Counseling letters of M.B.B.S, B.E, etc).
           
                        Last year also lots of complaints received regarding delay in delivery of counseling letters. Due to delay in delivery of such articles, they could not attend the counseling.
                        Hence, it is strictly instructed to make prompt delivery of article in time without any delay to avoid such complaints.

Superintendent of Pos,
                                                                                                            Namakkal Division,
                                                                                                            Namakkal-637002.

25 June 2012

Approval for recanning of chair works at Namakkal Division for the year 2012-12


DEPARTMENT OF POSTS, INDIA
From
To
The SPOs,
Namakkal Division,
Namakkal – 637002
K.Saravanan (Blind),
265/111, Balasamudram,
Thottiyam – 621 203

No.J/10-6                    dated at Namakkal – 637002                                    the 25.06.2012

Sir,      
Sub:     Approval for recanning of chair works at Namakkal Division – reg

            Ref:     Your tender quotation dated 27.05.12

            Kindly refer to the above. You are hereby informed that you have been selected for the work of recanning of chairs at Post offices in Namakkal Division at the following rates for the year 2012-13
                                                                                                                       
Sl.No
Particulars of work
Rate approved
(in Rs)
1
Recanning the bottom seat of  R/B wooden chairs.
140
2
Recanning the back rest of R/B wooden chairs
110
3
Recanning the bottom seat of tabular chairs
115
4
Recanning the back rest of tabular chairs
115
5
Recanning of bottom seat of revolving chairs
145
6
Recanning of back rest of revolving chairs
145
7
Recanning of back rest of “L” type chair
220
8
Recanning of bottom seat of “L” type chair
225
9
Recanning of bottom of / back rest of tabular chair by removing the old broken frame, fixing the new one with nut and bolt by replacing the present screws and the frame duly painted with black paint.
250
10
Providing handle to the steel chair
65
11
Providing handle to the wooden chair
200
12
For fixing bolts and nuts
32  (4 Nos)
13
Providing wheels for computer chairs
80  (each)
14.
Providing of plastic bushes
44 (per chair)


            Thanking you,                                                                          Yours faithfully,

Supdt.of Post Offices,
Namakkal Division,
Namakkal – 637 002
 Copy to:
1.            All the sub divisional heads in Namakkal Division for information.

2.            All the PMs/SPMs in Namakkal Division. They will please intimate the particulars of chairs to be recan / repair at their office on or before 10.07.11 to this office.


Supdt.of Post Offices,
Namakkal Division,
Namakkal – 637 002