Booking of eMOs

All the Postmaster and Sub Postmaster of computerized offices are here by directed to do the following to ensure cent percent booking of MOs only through eMO.

*      All the computerized Pos are instructed to have sufficient no of  eMO forms only.

*      All POs should book compulsorily all MOs through eMO and no ordinary MO should be booked.

*      Customers may be requested to avail eMO service only.

Placing of indent directly to PSD for supply of all type of barcodes

All the head of the offices (SPMS/PMs) are hereby directed to place indent to the Superintendent, PSD, Coimbatore - 641018 directly for supplying the Speed post, Registered Post, Foreign Post, EPP barcode Stickers and Bag labels.

The indent should be made well in advance every month for the above items along with the required information

1.   Name of the item required

2.   Quantity required

3.   Date of last supply

4.   Present stock on hand

        Please note that the consumption rate should be based on the previous month’s statistics.

Revision of special allowance and cash handling allowances

Please click the link given below to get the orders.

http://circulars.nic.in/WriteReadData/CircularPortal/D2/D02est/4_6_2008-Estt-Pay-II-1.pdf

Supply of Mutpot, handfan and tumblers

SPOs, Namakkal has approved to purchase one Glass Tumbler and one hand fan to all the eligible departmental official for this year at the following rates.

1.   Hand fan       -not exceeding Rs.10/- (one for each official)

2.   Glass tumbler -not exceeding Rs.10/- (one for each official)

3.    Mut Pot    -  not exceeding Rs.50/- (1 no for SO, 2 No for HO)

The expenditure should be incurred and charged in the account on or before 30.09.2011 and compliance report should be sent to this office with details regarding number of item purchased, name and designation of officials to whom supplied and the total expenditure incurred.

Restriction on opening of more than one account in the same scheme in the name of same depositor or acceptance of more than one purchase application of the same scheme in the name of same depositor in one post office on a single day

SB ORDER NO. 14/2011

No.116-35/2009-SB Government of India Ministry of Communications & IT Department of Posts

Dak Bhawan, Sansad Marg, New Delhi-110116. Dated: 05.08.2011

To

All Heads of Circles/Regions Addl. Director General, APS, New Delhi.

Subject:- Restriction on opening of more than one account in the same scheme in the name of same depositor or acceptance of more than one purchase application of the same scheme in the name of same depositor in one post office on a single day-a further clarification regarding.

Sir / Madam,

The undersigned is directed to refer to this office letter of even number dated 30.6.2011 (SB Order No. 11/2011) on the subject and to say that this order was issued on receipt of complaints in this office as well as Min. of Finance (DEA) regarding deliberate splitting of amount to increase number of accounts. On receipt of various representations, the matter has been re-viewed and it has been decided to withdraw the restriction. However, it is requested that deliberate splitting of cash at the time of opening of account/purchase of certificates may be avoided.

2. This issues with the approval of DDG(FS).

Yours faithfully,

(Kawal Jit Singh) Assistant Director (SB)

Copy to:-
DDG(FS)/DDG(VIG)/JS&FA/DDG(PAF/DDG(RB)/DDG (Estt.)
Director (Tech) O/o Pr. CPMG T..N Circle.
Director (FS)/Director (CBS), Dak Bhawan.
Director of Audit (P&T), Delhi.
All Directors/Dy. Directors of Accounts, Postal
Director, Postal Staff College, Ghaziabad.
All Directors, Postal Training Centres.
Director PTC Mysore for uploading the SB order on India Post Web Site.
A.D (Tech), SDC Chennai O/o CPMG T.N.Circle, Chennai.
AD /Inspection/PF/Vigilance
All Accounts Officers ICO(SB)
All recognized unions.
MOF(DEA), NS-II, North Block, New Delhi
PS to Member (T)
PPS to Secretary Posts. 

Departmental Scholarships for Technical / Non Technical / ITI education to the children of Postal employees including GDS for the year 2011-12

Applications in the prescribed form ( specimen enclosed ) for granting departmental scholarships for Technical / Non Technical education & ITI courses to the children and dependent brothers and sisters of Postal Employees including Extra-Departmental staff and staff of Departmental canteens for 2011-12 are invited from all eligible officials. Applications are also invited for scholarships for their physically handicapped / mentally retarded children who are studying in schools (including primary schools) or colleges or undergoing training in the institutions for the handicapped.

The conditions for granting scholarships are:

1.   Basic pay plus grade pay of the official should not exceed Rs.25,120/- (including the pay of the spouse, if he/she is employed)

2.    Technical or Non – Technical scholarship can be awarded to only one of the ward of an official. However, claim for award of scholarship to more than one ward can be considered, only if there are enough funds available after awarding scholarships to all the applicants.

3.    If the ward of the official is in receipt of scholarship or of financial assistance / free scholarship if any from any other source, he / she is not eligible for departmental scholarship.

4.    Degree courses in Fine Arts will also be eligible for non – technical scholarships. But P.G Courses and +1 and +2 courses are not eligible for grant of Departmental scholarship. Officials already in receipt of scholarships for their wards need not apply afresh for the same ward.

5.    Reservation to various groups is as follows.

Sl. No	Community	Technical	Non - Technical
1.	Scheduled Caste	15%	15%
2.	Scheduled Tribe	7.5%	7.5%
3.	Sons / Daughters of the deceased employees	5%	5%

6.    ELIGIBILITY : The ward should have got the following minimum percentage of marks in the qualifying examination. Those who obtained lesser percentage need not apply.

1.    Technical / Non Technical Scholarship                  -           50%

2.    General                                                               -           60%

3.    SC/ST/FBC (BP+GP less than Rs.9060/- pm)        -           50%

4.    GDS                                                                   -           45%

7.    Instructions for filling up and forward the applications :

(i).The signature of the head of the Institution / College and the signature of the Head Postmasters concerned should be obtained in the application form.

(ii).The applications should be submitted along with necessary attested copies of certificates.

(iii).Basic pay and grade pay should be shown separately at column 4 (a) & (b). He / she must furnish the pay or write NIL or write spouse not employed.

(iv). If the official already getting scholarship for another ward, the sanction memo No. and date should be furnished to Col.F of the application.

(v).All the applications should be forwarded through the Head Postmasters concerned and not to this office directly. While forwarding the applications to this office the Postmaster should confirm whether the official is contributing to the Circle Welfare Fund regularly.

(vi).The applications received at Head Post Offices should be submitted in one bulk to this office on or before 26.09.2011.

            This may be please be given wide publicity and circulated to all the officials including GDS and officials who are on leave, deputation, training etc., without fail. Any compliant regarding non circulation of this circular received at a later date will be viewed seriously and any applications received after the due date will not be entertained.

Volunteers for Physical trainer, PTC, Madurai

Volunteers to work as Physical Training Instructor, PTC, Mysore

1. Applications in the prescribed proforma enclosed are invited from eligible officials to work as PHYSICAL TRAINING INSTRUCTOR at PTC, Madurai on deputation basis for a period of 3 years. PAs with a minimum of 8 years of service is eligible to apply.

2. Officials should have passed in the matriculation or an equivalent examination. He should possess a certificate in physical education from a recognised institution.

3. Occupation of quarters and stay within PTC campus is compulsory. The declaration to this effect should be furnished in the proforma prescribed in the application form.

          4. This may please be brought to the notice of all eligible officials working in your office including those who are on leave, deputation, training etc without fail. Applications of willing officials have to be submitted to DO on or before 09.09.2011. Willing eligible officials may please contact D.O for proforma.

GDSBPM Konasamudram Passed away

It is deeply regretted and informed that today 26.08.2011 Shri.K.Ramannagounder, GDSBPM, Konasamudram BO a/w Konganapuram SO passed away.

Individual RPLI Target for Rural SPMs/PAs/Postmen/GDS Officials

ÅÕõ ¦ºô¼õÀ÷ 2011 Ó¾ø OAP money order þÆôÀ¢ý ¸¡Ã½Á¡¸   ¿ÁÐ þÄ측ŢüÌ ÅÃìÜÊ ÅÕÁ¡É þÆô¨À ̨Èì¸ «¾¢¸ «ÇÅ¢Ä¡É RPLI      À¡Ä¢º¢¸û À¢Êò¾¡ø ÁðΧÁ «ùÅ¢ÆôÀ£ð¨¼ º¡¢ ¦ºö ÓÊÔõ. þ¾ý ¦À¡ÕðÎ ¿ÁÐ §¸¡ð¼ò¾¢üÌ 38000 À¡Ä¢º¢¸Ùõ, Ó¾ø ÅÕ¼ À¢¡£Á¢ÂÁ¡¸ 12 §¸¡ÊÔõ, Subsequent À¢¡£Á¢ÂÁ¡¸ 11.5 §¸¡ÊÔõ þÄìÌ ¿¢÷½Â¢ì¸ôÀðÎûÇÐ. ±É§Å ¿ÁÐ §¸¡ð¼ò¾¢üÌ ¸£ú À½¢Ò¡¢Ôõ «¨ÉòÐ ¸¢Ã¡ÁôÒÈ SPM/PA/GDS «ÖÅÄ÷¸û ´ù¦Å¡ÕÅÕõ ¾Ä¡ 55 À¡Ä¢º¢¸Ùõ Ó¾ø ÅÕ¼ À¢¡£Á¢ÂÁ¡¸ å1,71,000 õ À¢Ê츧ÅñÎõ.   

§ÁÖõ ¿ÁÐ §¸¡ð¼ò¾¢üÌ «Ç¢ì¸ôÀðÎûÇ À¢¡£Á¢Â þÄ쨸 «¨¼Â §ÅñÎõ ±É¢ø ÅÕ¼ ¬ÃõÀõ Ó¾§Ä Ò¾¢Â À¡Ä¢º¢¸û §º¸¡¢ôÀÐ ÁðÎÁ¢ýÈ¢ «¨ÉòÐ À¡Ä¢º¢¸Ùõ ¸¡Ä¡Å¾¢ ¬¸¡Áø ¦¾¡¼÷óÐ ¿¼ôÀ¢ø þÕì¸ §ÅñÎõ. §ÁÖõ ¸¡Ä¡Å¾¢Â¡É À¡Ä¢º¢¸¨ÇÔõ ÒÐôÀ¢ò¾ø ¦ºö §ÅñÎõ.

«ÅÃÅ÷ìÌ «Ç¢ì¸ôÀðÎûÇ þÄ츢ü¸¡É À¡Ä¢º¢¸û §º¸¡¢ìÌõ§À¡Ð ¨Áì§Ã¡ À¡Ä¢º¢¸û (` 10,000/- to ` 20,000/-) §À¡ÎŨ¾ ¾Å¢÷ò¾¡ø ÁðΧÁ ¿ÁìÌ «Ç¢ì¸ôÀðÎûÇ À¢¡£Á¢Â þÄ쨸 ±Ç¢¾¢ø «¨¼ÂÓÊÔõ. ´ÕÅ÷ìÌ «Ç¢ì¸ôÀðÎûÇ þÄ쨸 «¨¼ÅÐ ±ýÀÐ «ÅÃÅ÷ìÌ «Ç¢ì¸ôÀðÎûÇ À¢¡£Á¢Â þÄ쨸 «¨¼Å¨¾ô¦À¡Õò§¾ ¸½ì¸¢ø ¦¸¡ûÇôÀÎõ.

±É§Å ´ù¦Å¡ÕÅÕõ ¾ÁìÌ «Ç¢ì¸ôÀðÎûÇ þÄ쨸 ÅÕõ ʺõÀ÷ 2011 ìÌû ÓÊìÌÁ¡Ú §¸ðÎì ¦¸¡ûÇôÀθ¢È£÷¸û.

                                                                                 þôÀÊìÌ

                                                                              /K. ºñÓ¸õ/

                                                                   «ïºÄ¸ ¸ñ¸¡½¢ôÀ¡Ç÷,    

        

Copy to:

All Sub divisional Heads in Namakkal Division. They are requested to conduct drive from August 2011 onwards and instruct all SPMs/PAs/GDS to achieve their target without fail.

RPLI Target to Sub Divisional Heads

              Consequent on the impending loss of business relating to OAP money orders from September 2011 there will be a drop in revenue to the circle. The drop can only be managed by sourcing additional revenue through procurement of RPLI policies.

          Hence the revised RPLI targets fixed for the year 2011-12 is given below:

Name of the Sub Division	Target for number of policies	Target for I year premium (in crores)	Target for renewal year premium (in creres)	Target for total premium (in crores)
Namakkal East	10230	3.2	3.05	6.25
Namakkal West	11000	3.4	3.28	6.68
Tiruchengodu	8855	2.75	2.64	5.39
Sankari Drug	8525	2.65	2.54	5.19

           In our effort to make our establishment viable by procuring business, not all BOs have contributed, as a result of which many of the BOs in our Region continue at unremunerative level. As per rule, even a GDSMD, a GDS packer, a GDSMC can procure RPLI business which will not only help turning the office viable but also earn incentive income for the GDS.

The strategy for achieving the target takes in to account the first year premium as well renewal premium and the target may be achieved by a combination of new policies and live policies. Here one should not ignore revival of lapsed policies. Mere procurement of micro policies just to achieve the target of no of policies will not lead us anywhere. The criterion to check whether targets have been achieved is whether your Sub Division has earned premium income as mentioned above or not. Achieving target relating to number of policies should be a means to an end and not the end in itself.

Without waiting for the financial year to approach the last quarter, please take action in advance and achieve the target by December 2011.

           

LOSS OF STAMP AND SEAL AT PETTAPALAYAM B.O

The GDSBPM, Pettapalayam BO a/w Mohanur SO has lost his office date stamp and seal on 10.08.11.  Hence all  the PM and SPMs are requested to guard against the misuse of stamp and seal to avoid fraudulent nature of activities.

HINDI DAY CELEBRATION ON 14.09.2011

Celebration of Hindi day for the year 2011

                       

September 2011 will be celebrated as the Hindi Month 2011 in our Tamilnadu Circle. Hindi is the official language of the Union Government of India. Learning Hindi and using it for official purposes is our professional responsibility. It is proposed to conduct the following competition at this office.    Hindi drafting   Hindi letter writing competition  The willing officials are requested to send an application to this office on or before 09.09.11

सितंबर 2011 हमारे तमिलनाडु सर्किल में हिंदी 2011 महीने के रूप में मनाया जाएगा. हिन्दी भारत की केंद्रीय सरकार के आधिकारिक भाषा है. हिन्दी सीखने और शासकीय प्रयोजनों के लिए उपयोग हमारे पेशेवर जिम्मेदारी है यह करने के लिए इस कार्यालय में निम्नलिखित प्रतियोगिता आयोजित करने का प्रस्ताव है. 1. हिंदी मसौदा तैयार 2. हिंदी पत्र लेखन प्रतियोगिता करने के लिए तैयार अधिकारियों 09.09.11 पर या पहले इस कार्यालय को एक आवेदन भेजने का अनुरोध कर रहे हैं

IMPROVING INCOME OF BRANCH OFFICES

            As directed by the Regional Office, all the GDSBPMs and GDSMDs  are hereby instructed to open atleast 25 new SB accounts and 25 new RPLI policies  every month without fail to improve the income of the Branch office otherwise there will be a reduction in the present establishment 

The monthly statement should be sent to this office on 5^th of every month in the following proforma.

Name of the BO : For the Month of  ________________ No. of  new RPLI policy procured - No. of new SB accounts opened  -

            The achievement  will be reviewed periodically. 

ASSET REGISTER PROFORMA

DETAILS OF MOVABLE ASSETS

Name of the office          :__________________________

Sl. No	Name of the asset	Type of the asset	Date of purchase / installation	Rate   per unit	Total No. of unit	Page  No. & serial No. of stock register	Name of the BO	remarks

Note : All the asset of HO / SO (including its BO)  to be entered in this form irrespective of value

Signature of the SPM / PM                    Physical Verified by IPO            

           

Data entered in Software by                Signature of the HPM