PA/SA RECTT
E PAYMENT RECONCILIATION
MOST URGENT.
DEPARTMENT
OF POSTS, INDIA
|
From
The
Chief Postmaster General,
Tamilnadu
Circle,
Chennai
– 60 0002
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To
The
Postmasters- General,
CCR/CR/SR/WR
Chennai/Tiruchirapalli/Madurai/Coimbatore
|
|
No.REP/2-2/2013
&2014/DR dated at
Chennai – 600 002, the 25.03.2014
|
|
Sub :
Discrepancies in E
payment collections --
PA/SA DR regarding.
***************
In continuation to this office letter of
even no. dated 25.02.2014 and 28.02.2014, the following instructions are issued
herewith, regarding discrepancies in the e-payment.
1.
The
National Biller designated
for this purpose, is
sending daily statements
received through server
to the agency
and to Directorate
for pairing payment w.r.t.
applications registered. The common/glaring errors are noticed in collection of e-payments
across the counters. They are
listed as under :
|
1
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Receipts with
credited amount as
“0” ( zero)
|
|
2
|
In certain
cases the amounts
credited is more than
100 or 500
|
|
3
|
Generation of
separate Receipts for
application cost and Examination fee in regard to
same Registration number
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4
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Collection of service
charges and service tax on
application
fee/Examination fee
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5
|
Certain e payment
Post offices issued
manual receipt and kept
the amounts with them
under un classified receipts.
|
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6
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Improper
scanning of registration number. The
prefix to the registration number was
wrongly mentioned as ‘jop’ OR ‘DIP’ OR “JIG”’dkp’’dpo’ ‘dob’ dox
% cop bop
etc. The correct prefix is
‘dop’ in small
caps.
|
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7
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Not
running the e-payment communication on daily and
regular basis.
|
2.
It
is requested to ensure the following
monitoring mechanism.
Contd……2
-2-
(i) All
the e-payment Post offices
authorized should submit a
daily statement indicating the
e-payment collections from
26-2-2014 to 1-4-2014
to the divisional
head.
(ii) The
Divisional heads should
review the same,
and take up the cases
of zero payments
and probe the reasons. In
case of any
error, the original
zero transactions has to be
cancelled, and a
fresh receipt has to be
issued with correct
registration number and
the data is uploaded.
(iii) After
completion of the period of
collection by 1-4-2014,
every e payment
post office, should
send a certificate
that no e-payment
collection for PA/SA DR
examination is lying at e-payment
enabled PO and such certificate should be
sent to Director
New Delhi HO by
e-mail to ID : dirndho@ gmail.com endorsing a
copy to Circle Office ID: adrch600002@gmail.com, DE
section ID : debranchdop@gmail.com.
4. The details of
the cases reported
where the fee is
not matching, and invalid
Registration number pertaining
to your region/units
is enclosed.
It
is also requested to
get the matter probed
from the concerned
e-payment Post offices, and
for sending the
status report on
each collection by
e mail to : debranchdop@gmail.com, sanjeev.dham@cmcltd.com and adrch600002@gmail.com.
(i)
In respect of fee
not matching cases,
it should be mentioned whether
the transactions with zero
payments were cancelled and
subsequently fresh receipts were
issued. In such case, the correct
receipt number, account date,
and transaction serial should be furnished.
(ii)
In regard to invalid
registration number, the
epayment post offices should check
their shift reports
and furnish correct
Registration Number for
each receipt issued
5. The
date set for
closing of registration
is 27-3-2014 and the last date for acceptance of payment
is 01.04.2014 and therefore, the reconciliation is to
be done
on priority basis, so
that, the applicant’s online
application can be validated and
payment status
Encl: As referred to.
/N.RAVI/
Asst Postmaster General (Mails & Rectt)
For Chief PMG, Tamilnadu Circle,
Chennai – 600 002.
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