Instruction for charging of expenditure

// REGD //

DEPARTMENT OF POSTS, INDIA

From	To
The Supdt.of PO’s, Namakkal Division, Namakkal – 637 001	All the PMs / SPMs, All the IPs / ASPs In Namakkal Division

No.BGT/2014-15/Dlgs            dated @ Namakkal – 637 001      the 19.03.15

            Sub     :           Instruction for charging of expenditure - reg

            It is noticed that during the recent time a tendency has been developed among the head of offices, particularly the Postmasters of Head Offices. The Postmasters / SPMs are very casually charging huge expenditure altogether without obtaining proper and prior permission from this office, even for the recurring expenditure citing that “as per oral orders”. Whatever expenditure is incurred, it may be done only after obtaining the proper approval and it shall be quoted in all the money receipts and wherever necessary.

            The departmental rulings anywhere approve / authorize any one to act on his own or behalf of the higher authority as per oral orders. If the situation demands or in a critical and emergency situation the head of office may incur the expenditure as per oral orders and that will not relieve the head of office (PMs/SPMs) from getting the approval in writing from the competent authority.

            At any time, if the expenditure is recurring one, a request in writing explaining the circumstances on which the expenditure is necessary should be sent to this office. And only after the receipt of approval in writing, the PMs or SPMs shall incur the expenditure until otherwise the PMs/SPMs will be held responsible for the expenditure incurred. The expenditure charged without the approval will be recovered from the official at fault besides taking disciplinary action.

            Therefore it is once again reiterated that no expenditure shall be charged towards any purposes otherwise authorized by the rulings, except with the approval of the undersigned. This should be followed scrupulously without any deviation, failing which will be viewed seriously.

Supdt.of Post Offices,

Namakkal Division,

                                                                                                Namakkal – 637 001
copy to:
All OAs of DO, Namakkal