Booking and Despatch of Insured parcels in c/w HSC/SSLCPublic Examination’2013 issue of instructions

// PUBLIC EXAMINATIONS //

DEPARTMENT OF POSTS, INDIA

O/o the Superintendent of Post Offices, Namakkal Division, Namakkal – 637 002

E-mail id – spo_namakkal@rediffmail.com, web id: www.donamakkal.blogspot.com

No     : G/Public Exam/Dlgs

Date  :18.02.2013

To,

All the Sub Divisional heads,

All the SPMs / PMs

In Namakkal Division

Sub    :         Booking and Despatch of Insured parcels in c/w HSC/SSLCPublic           

                     Examination’2013 – issue of instructions –reg

          As you are aware that the Public Examination for Higher Secondary / SSLC are going to be commenced from 01.03.2013. All the answer scripts will be despatched by insured parcel as usual. In this regard the following instructions are issued for strict adherence till the completion of public examinations.

ð All the SPMs / PMs should make sure that the electronic weighing scale for booking insured parcels are functioning properly.

ð Sound canvas bags should be used for closing of examination paper parcel bags.

ð The head of the office should co-operate with the Centre supervisor properly and do not refuse / divert them to book in other post offices.

ð Even if the parcels are brought to the office after the hours of business but before the despatch, the head of the office should arrange to book the insured parcels.

ð While despatch the mails to the concerned, one MTS / GDSPKR of the office should escort the mail bags upto the next transfer point i.e., bus stand / HO / RMS point and properly hand over the mail bags to the responsible person.

ð Both the mail clerk and APM (D), in turn after collecting all the mail bags from the concerned Sub Offices should escort all the mail bags and to hand over the mail bags to the RMS point.

ð The sub divisional heads are instructed to make surprise visit to Namakkal and Tiruchengodu bus stand on all the days and ensure that the instructions issued are followed properly by all concerned.

As the matter is sensitive and in order to avoid compliant, all are instructed to take more care at all the stages and co-operate in this matter.

Superintendent of PO’s

Namakkal Division,

Namakkal – 637 002

Copy to:

The SRM, RMS “CB” Division, Coimbatore – 641 001 for information. He is requested to instruct DBO, Salem Jn RMS to supply sufficient no.of canvass bags for all the offices immediately.

Superintendent of PO’s

Namakkal Division,

Namakkal – 637 002