Instruction for charging of expenditure for Hiring taxi / auto for Cash conveyance

DEPARTMENT OF POSTS, INDIA

From	To
The Supdt.of PO’s, Namakkal Division, Namakkal – 637 001	All the PMs / SPMs All the Sub Divisional heads Namakkal Division

No.E7/11/Dlgs               dated @ Namakkal – 637 001                   the 28.01.2015

           

            Sub     :           Instruction for charging of expenditure for Hiring taxi / auto for

Cash conveyance – reg

            Ref      :           This office letter of even no.dated 10.12.2014

Kindly refer to the above, wherein it was instructed to hire Taxi or auto only if the amount of remittance is above Rs.2,00,000/-, which means only from 2,00,001/- taxi or auto may be hired. Further it was also instructed to note the remittance amount and official through whom the cash is remitted should be noted in the ACG-17. But this is not followed by most of the SPMs and by PMs. It should be noted compulsorily. In continuation of this office letter of even no.dated 10.12.14, the following guidelines are also issued to all concerned for strict adherence.

·         The cash conveyance expenditure for a particular day should be charged on the same day itself and not days together.

·         Whenever a taxi has been hired, the trip sheet/ cash bill issued by the taxi firm should be attached compulsorily for each journey separately by the PMs or SPMs concerned. The Postmaster should ensure that all the ACG-17 receipts are enclosed with the trip sheet / cash bill and if not the same may be disallowed at HO level itself. This may be communicated to all concerned.

·         The taxi fare charged at most of the offices is seems higher than reasonable fare. The PMs/SPMs those who hiring taxi should ensure that the taxi fare is practically reasonable rate. The Postmasters, regularly using taxies for conveyance of cash to SOs may use the service of call taxi which is cheaper than the other ordinary taxies.

All are hereby instructed to follow the above said instruction with immediate effect strictly without any deviation.

Supdt.of Post Offices

Namakkal Division,

Namakkal – 637 001