“TENDER FOR RE-PAINTING OF LETTER BOXES AND NAME BOARDS”

DEPARTMENT OF POSTS, INDIA

Office of the Supdt.of POs, Namakkal Division, Namakkal – 637001

Memo No.J-10 / 5                              dated at Namakkal – 637001                       the      03.04.2014

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TENDER NOTICE

            Sealed tenders are invited for undertaking the work of (i) re-painting of all types of letter boxes, letter box plates, name boards, Postal notice boards, sign boards and (ii) manufacture and supply of new boards for the year 2014-15 to the post offices in Namakkal Division.

2.         Tenders should be sent by Regd. Post / Speed Post in a sealed cover to Shri.V.Muthuraj, Superintendent of PO’s., Namakkal Division, Namakkal – 637001 and the cover should be super scribed as “TENDER FOR RE-PAINTING OF LETTER BOXES AND NAME BOARDS”.

3.         The last date of receipt of tenders at this office is on 02.05.2014 at 1600 hours. Tenders will be opened on 05.05.2014 at 1600 hours in the presence of tenderers who may wish to be present.

4.         An earnest money of Rs.100/- (Rupees One Hundred only) should be deposited in any post office and the cash receipt (ACG-67) obtained thereof should be enclosed in original with the tender.

Details and conditions of the work:

            Letter Boxes should be scrapped completely and two coatings of red paint should be applied thoroughly. The back bottom and lid portion should be painted with black paint.

            The following words should be re-lettered on the letters boxes in suitable size to commensurate with the size of the letter boxes.

(a)  Name of the office with Pin code in yellow colour at the top of C3, C4 letter boxes and above the mouth on round and pillar letter boxes.

(b)  Letter (in capital) on mouth piece of the letter boxes.

(c)   Next clearance on the two sides of the space for hour plates on the round pillar letter boxes.

(d)  Last clearance (with time) at the bottom face of the letter box.

5.         Red colour paint will be supplied by the Department. The overall body of the letter boxes should be painted with post office red paint. The corporate name will be painted in white while the wings of the corporate symbol will be painted in post office yellow. The identification mark of the post office will be painted on the top of the letter box. Green letter box meant for local letters as well as letter boxes of any other colour should also have the corporate symbol.

6.         The identification mark of the post office would be painted at the back of the standing letter boxes and of the bottom of hanging letter boxes. The Pin code number in the LB, the words “Letters” in the mouth of the letter box, the words “Next Clearance”, “No clearance on Sundays and National Holidays” and “Last Clearance” should be written in white paint at the prescribed places in letter boxes. Painting of LB plates with superior synthetic enamel paint (black) and writing of hours of clearance in superior white paint. Scrapping down the old paint with emery paper, painting of coats should be done with post office red paint. (This should be done one after the other). Painting of sorting cases and writing of letters should be done with black and white paint respectively.

7.         The tenderers should note that other paints should have to be borne by themselves.

8.         The painter should go to each Sub Post Offices or Head Post Offices in this Division where the Letter Boxes are available for repainting, at his own cost and the repainting work should be done in the following Sub Divisions to the satisfactory of the Departmental Officials:-

1.            Namakkal East Sub Division

2.            Namakkal West Sub Division

3.            Tiruchengodu Sub Division

4.            Sankari drug Sub Division

9.         Rates should be quoted for repainting of the following item of work separately in two categories i.e., (i) if the red paint supplied by the Dept. & (ii) if the red paint borne by the tenderer.

           

1.            Pillar type Letter Boxes.

2.            Wall type Letter Boxes

3.            TV type Letter Boxes

4.            C3 Letter Boxes

5.            C4 Letter Boxes

6.            C5 Letter Boxes

7.            LB Plates

8.            Re-lettering of Pigeon Hole of Sorting Case (per each line of the hole).

9.            Repainting of boards in square feet

10.          Sign Boards / Notice Boards / Admission Boards / (including Counter boards)

11.          Manufacture and supply of Name Boards of Post Office (Per Sq.Ft)

            The dimension of Name Boards to be manufactured and supplied to PO’s are detailed below:-

 (Type I – Size 3” X 9” for HOs, type II – Size 2.5” X 6” for S.Os with corporate logos)

Order of Languages to be used.	Dimension of Letters	Specification and materials for Name Boards
1. Tamil 2. Hindi 3. English	3.5”	24 gauge zinc sheet with wooden frame at 2” X 1” size on all the four sides with 2 such frames placed across wire support in teak wood frames should be made of good quality of teak wood.

10.       All Post Office Sign Boards, Notice Boards, No Admission Boards, SB, Parcel and MO, Departmental Sign Boards should be repainted trilingually in Tamil, Hindi and English.

            The tender to be approved will remain in force up to 31.03.2015.

Superintendent of POs       

Namakkal Division,

Namakkal – 637001 

Copy to:

1.    The Postmaster General, Western Region, Coimbatore – 641 002 for information.

2.    All Head and SPMs / ASPOs / SDIs in Namakkal Division for wide publicity to exhibit the tender notice on notice boards. Spare copies are sent herewith for distribution among local painters / painting firms.

3.    All prospective tenderers.

4.    All SSPOs / SPOs in Tamilnadu Circle for displaying the tender notice in their office notice board.

5.    Spare.

Superintendent of POs       

Namakkal Division 

Namakkal – 637001