Revised procedure for Implementation of Redesigned Network for First Class Mail

RO has ordered the following changes in the implementation of Redressed Network for First Class Mail

Para No.3:- (action at Post Office)

All HOs / SOs in this Region will close the following bags:-

a)    ‘L’ Bag containing first class TD Unregistered mail disposable by concerned L1 / L2 office.

b)    ‘R’ Bag containing TD Registered articles disposable by concerned L1 / L2 office.

c)    ‘L’ Bag containing first class Non-TD Unregistered mail disposable by linked L1 / L2 office.

d)    ‘R’ Bag containing Non-TD Registered Mail disposable by concerned L1 / L2 office.

e)    One Transit Bag (TB) for the linked L1 or L2 Mail Office containing 2 (two) ‘L’ & 2 (two) ‘R’ Bags mentioned at (a) to (d) and Account Bag (A/c Bag) from the SO to the respective HO, suitably invoicing in the TB List.

Para No.4:- (action at RMS office)

a)    The L2 Mail Offices, on opening the ‘L’ Bags containing Non-TD First Class Unregistered Mails from the HO / SO will consign them to the linked L1 office in a separate ‘L’ Bag, naming the L1 Mail Office.

b)    The Registered Bags for Non-TD mails will be enclosed in RTB and despatched to the linked L1 office, suitably invoicing in the RTB List.

c)    The Account Bags (A/c Bags) from the SOs to the concerned HO will be despatched as usual as at present, by the concerned L1 / L2 Mail Office.

The HOs / SOs will prepare justified Labelled Bundles (LBs) and Registered Bundles (RBs) COMPULSORILY as per the existing instructions and include in the respective TD / Non-TD Bags to the linked L1 / L2 Mail office.  The PMs / SPMs are kindly requested to ensure this by suitably manning the Mail Branch by one PA. 

The Registered Bags from Post Offices and L1 / L2 offices should be closed only with Barcode Labels and the SPMs and PMs will ensure this and also ensure that the registered articles are processed only through the R-Net Software.

The PMs / SPMs / APMs will take all necessary action to effect the Mail arrangements w.e.f 15-02-2012.  All other instructions issued in this Office letter of even No. dt 15-2-2012 will be followed by all concerned scrupulously. All the sub divisional heads will ensure that all the above said mail arrangements are properly carried out at all PO’s