Guidelines for submitting leave application and for proceeding on leave

 A large number of discrepancies and irregularities were noticed among the staffs in submitting their leave application and in availing the leave. Therefore all the staffs are instructed to follow the guidelines given below:

Submission of leave application:

01.  Leave application along with the recommendations in SR1 form may be submitted through concerned Postmasters, well in advance.

02.  Postmaster will furnish ‘EC’ and forward all the leave letters with SR1 to this office immediately. Leave letters received without SR1 or without ‘EC’ will not be considered by this office.

03.   Leave address must be mentioned in the SR1 form and the necessary charge reports/MC/Fitness may be forwarded in due course without fail. Non receipt/ belated submission will be viewed seriously.

04.   MC should be obtained only from the AMA (Authorised Medical Attendant) as per the Rule-19(ii) of CCS leave rules.  MC obtained from any other than AMA will not be considered and it will be rejected by this office.

Proceeding on leave:

01.   The HPMs/SPMs should not relieve the officials without proper grant of leave or prior permission from the leave sanctioning authority.

02.  Extension of leave, if any, required the leave application must reach this office before the expiry of previous leave spell.

03.   Availing CL and producing MC or proceeding on leave without proper grant from the Competent Authority is highly irregular and it is against the Rule-19(5) of CCS Leave Rules. If any such practices noticed it will be viewed very seriously and it is liable to initiate any kind of disciplinary proceedings against the concerned official.

      The contents of this letter should be brought to the notice of all the officials working in your office including those who are on leave/deputation/training under proper acquittance.