DEPARTMENT OF POSTS, INDIA
O/o the Superintendent of Post Offices, Namakkal Division, Namakkal – 637002
No : A/Misc/Dlgs
Date : 11.06.2012
All the Sub Divisional heads,
All the PMs / SPMs / BPMs
In Namakkal Division
Sub : Items to be sent to through service registered post - reg
Instances have come to the notice of this office that now days most of the PMs / SPMs / BPMs are sending the reports / letters to other offices and Divisional Offices by service registered post instead of ordinary post. Some of the items noticed are the stock indents, acknowledgement, GPF applications, leave letters, incentive bills, personal claims of officials, outsourcing bills, TA bills and personal request letters. It is also noticed that one of the PA of this division has submitted his personal communication to some other official by service post.
In future, if any such unimportant / correspondence is sent by registered post instead of ordinary post, suitable action will be taken against the official concerned for violating Rule 633-A of Postal Manual Vol-II.
Rule 633-A of Postal Manual Volume-II related to the subject matter is reproduced below.
“Correspondence from the head office to one of its sub-offices or branch offices in direct account with the head office and vice versa should be enclosed loose in the account bag or b. o. bag, as the case may be. When an important document is sent, it should be entered in the S.O. slip, S.O.’s daily account, B.O. slip or B.O. daily account, as the case may be. Covers containing correspondence exchanged between other offices should be registered only when they contain important document which cannot be replaced if lost. Cases of unnecessary registration of covers which do not contain important documents should be treated as an irregularity and noted in the error book”
Supdt.of Post Offices,
Namakkal – 637 002