DEPARTMENT OF POSTS, INDIA
O/o the Superintendent of Post Offices,
Namakkal Division, Namakkal – 637002
No : A/Misc/Dlgs
Date : 11.06.2012
To,
All the Sub Divisional heads,
All the PMs / SPMs / BPMs
In Namakkal Division
Sub : Items
to be sent to through service registered post - reg
Instances have come to the notice of this office that now
days most of the PMs / SPMs / BPMs are sending the reports / letters to other
offices and Divisional Offices by service registered post instead of ordinary
post. Some of the items noticed are the stock indents, acknowledgement, GPF
applications, leave letters, incentive bills, personal claims of officials,
outsourcing bills, TA bills and personal request letters. It is also noticed
that one of the PA of this division has submitted his personal communication to
some other official by service post.
In future, if any such unimportant / correspondence is sent by registered post
instead of ordinary post, suitable action will be taken against the official
concerned for violating Rule 633-A of Postal Manual Vol-II.
Rule 633-A of Postal Manual Volume-II related to the
subject matter is reproduced below.
“Correspondence from the head office to
one of its sub-offices or branch offices in direct account with the head office
and vice versa should be enclosed loose in the account bag or b. o. bag, as the
case may be. When an important document is sent, it should be entered in the
S.O. slip, S.O.’s daily account, B.O. slip or B.O. daily account, as the case
may be. Covers containing
correspondence exchanged between other offices should be registered only when
they contain important document which cannot be replaced if lost. Cases of unnecessary registration of
covers which do not contain important documents should be treated as an
irregularity and noted in the error book”
Supdt.of
Post Offices,
Namakkal
Division,
Namakkal – 637 002
No comments:
Post a Comment