DEPARTMENT OF POSTS, INDIA
O/o the Superintendent of Post Offices, Namakkal
Division, Namakkal – 637 002
Ph:
04286-220953, email-spo_namakkal@rediffmail.com,
web:www.donamakkal.blogspot.in
No : G/MMS
Subsidy/Dlgs
Date : 01.05.2012
To
All
the HPMs / SPMs,
Sub : Revision of MMS Subsidy for the year
2012-15 - Weighment of
mail bags – reg.
The MMS contract of all the MMS
routes under this division is expired on 31.03.2012 and the MMS subsidy is to
be revised for the ensuing period 2012-15. For revising the subsidy the fresh
weight of mail bags for a period of one complete week is to be taken at all the
SOs and BOs where the mails are being conveyed through MMS. The following
guidelines and instruction may be followed
(1). The
weight of all the mails received and
dispatched should be noted separately (in separate sheet) if the mails are
conveyed by MMS on both morning and evening.
(2). If
the mails are also dispatched to the Branch Offices by the MMS, the weight
should be noted for all the MMS routes separately by the SPM concerned.
(3). The
SPM should ensure that the exact weight of the mails received or dispatched is
noted in the proforma. (copy enclosed)
(4). All
the columns in the given proforma should be filled up properly with accurate
information.
(5). The
weight should be taken for all the 6
days from 14.05.2012 to 19.05.2012.
(6). The
head of the office is personally responsible for this work and this work should
not be delegated to any other subordinate of his office.
(7). The
signature of the MMS Agent (bus crew) should be obtained in the proforma itself
for all the six days.
All
the filled up proforma should be sent to this office on or before 23.05.12, without
any deviation. If any lapses by not following the instructions properly is
noticed, severe action will be taken against the head of the office.
Please acknowledge
the receipt of the letter.
Supdt.of Post
Offices,
Namakkal Division,
Namakkal
– 637 002
Copy
to:
All
the Sub Divisional heads in Namakkal Division for information and necessary
action. They will please carryout a test check for each MMS line in their
jurisdiction during the period of weighment of bags for one day and intimate
the weight for each office mail line separately for receipt and dispatch.
Supdt.of Post
Offices,
Namakkal Division,
Namakkal
– 637 002
------------------------------------------------------------------------------------------------------------
PROFORMA
(Weighment
of mail bags)
(Separate proforma should be sent for
each MMS including those carrying mails of branch offices)
1.
Name
of the office :
2.
Route
of the MMS :
3.
Name
and address of the bus owned:
4.
Bus
Registration Number :
5.
The
points between which mails :
are conveyed
6.
Distance
between the two points :
over which the
mails are conveyed
7.
Particulars
of bags conveyed over :
the route
8.
Single
passenger fare between the :
two points over
which the mails are
conveyed
9.
Whether
dispatch or receipt? :
10. Weight of mails:
Date
|
Receipts
(in Kgs)
|
Dispatches
(in Kgs)
|
Signature of
the SPM
|
Signature of
the
MMS Agent
|
14.05.12
|
||||
15.05.12
|
||||
16.05.12
|
||||
17.05.12
|
||||
18.05.12
|
||||
19.05.12
|
Sub
Postmaster
No comments:
Post a Comment